Monday, January 9, 2012

Tutorial: Paypal Shipping For Etsy Orders

Here is a tutorial for printing a shipping label for Etsy orders from Canada.

Step 1 - Prepare your order. Make sure to weigh individual items and make note of the weight as you will need to indicate the weight of each item on the Paypal label. Place all your items in the envelope and weigh it, but do not seal it. Or you can put the contents on top of the envelope on the scale. I find it easier to apply the label while the envelope is empty.

*As a jewellery seller I always ship using envelopes that are approximately 15cm x 24.5cm x 1.9 cm and Paypal remembers my dimensions. I just click on the empty box and the number appears in a drop box. The same thing happens with the weight, description, etc.

*If you are using an envelope and will be taping your label over it, make sure it does NOT bend around the sides and is on the front only. I apply glue on my envelope with a glue stick first and then apply my label to the envelope. I put all the necessary items into my envelope and seal it. Then I tape 1 long strip around the longest side of the envelope and 3 strips around the width. If you don't want to use paper envelopes you can use poly mailers. You can also use clear plastic sleeves that you can get for free from CP instead of packing tape.

Step 2 - Log into your Paypal account. Find the transaction and click on 'Print Shipping Label'.

Step 3 - Make sure YOUR phone number is indicated beneath your address in the top left. It is required by customs. Select your method of shipping in the 'Shipment Information' portion. Enter your parcel/envelope dimensions, and the weight of your parcel. In 'Shipment Options' enter the date you plan to drop off your parcel. Click 'Continue'.

Step 4 - Enter customs details. In the 'Item Information' portion you will enter the description, quantity, item value, item weight, and country of origin. I always leave the HS tariff code blank as it is optional and I don't have one anyway. Don't forget to check the box at the beginning of each line. If you have 1 item you check box #1. If you have 2 items you check box #1 and #2. I didn't check them in my tutorial but they should be checked. In the 'Package Information' portion you enter your category of item. You can choose from Commercial Sample, Gifts, Documents, Other. If you select other you must describe the contents of the package. I always write 'Retail Purchase'. I guess you could elaborate but since I indicate 'jewellery item' in my item description I just leave it at that. I don't fill in the other section for Tax ID, reference number, etc. Click 'Continue'.

Step 5 - Confirm and pay for your label. Review all your info. Make sure that you have been charged the appropriate amount. You may notice that Paypal has rounded up the size of your parcel. For example, I entered 24.5cm and Paypal has rounded it up to 25cm. That is normal. Click on 'Pay and Continue'.

Step 6 - Print your shipping label. Make sure you have your pop-ups enabled or the window for the label will not open. This is what your label should look like. I found this one online so you'll notice the info doesn't match but it's just to give you an idea. The top portion is your label and the bottom is for your records. I just discard them as I have this information in my Paypal account, but you can keep them if you prefer.

You can drop off your package at the postal counter or into a mailbox.

Make sure Light Packet and Small Packet Air parcels have the airmail stickers on them.

I hope this information has been helpful. Feel free to write any questions in the comments section.

Should you need to print a shipping label and do not have a Paypal transaction, you can use this link:


  1. That was super helpful Jo! Thanks so much! I'm filing this away for future use.

  2. Thanks so much for writing this, Jo! I'll try to link it on the blog somewhere.

  3. Thanks for putting that together Jo! :) When Brenda posted the step-by-step I ended up not bothering, but I know lots of us are visual learners!